mission and bylaws

 

The University of Chicago Alumni Club of the Bay Area is a non-profit association whose purpose is to foster and strengthen the bond between the University and its alumni living in the San Francisco Bay Area. Our goals are to foster interest in and to disseminate information about the University; to provide fellowship and service to alumni; and to strengthen the role played by alumni in the life of the University. 

UNIVERSITY OF CHICAGO

ALUMNI CLUB OF THE BAY AREA BYLAWS

 

ARTICLE I: NAME

The name of this organization is the University of Chicago Alumni Club of the Bay Area (the “Club”).

 

ARTICLE II: MISSION STATEMENT

The common purpose of University of Chicago alumni clubs and organizations is to provide opportunities for alumni, parents, and friends of the University of Chicago to meet and to serve as its advocate and ambassador, articulating the role and direction of the University; to facilitate the growth of social and professional communities, encouraging intellectual enrichment among each other; and to elevate the stature of the University in our communities through club programming.

 

ARTICLE III: GEOGRAPHIC AREA

The geographic area of the Club is the San Francisco Bay Area.

 

ARTICLE IV: MEMBERSHIP

Alumni, parents, and friends of the University of Chicago shall be eligible for membership.

 

ARTICLE V: OFFICERS OF THE CLUB

 

Section 1 - Officers

The Officers of the Club shall include but not be limited to:

  1. President
  2. Vice President
  3. Secretary
  4. Vice-president of Programming
  5. Communications Chair
  6. Social Media and Marketing Chair

 

The Board of Directors can elect other Officers from time to time.

 

Section 2 – Duties

The duties of the Officers shall be those duties and powers usually incident to their respective offices and as detailed in the University of Chicago Alumni Volunteer Handbook.

 

Section 3 – Qualifications

a)              All Officers must be Members in Good Standing (defined below) at the time of their election and at all times during their tenure.

b)              The Member in Good Standing nominated to serve as President of the Club shall be limited to those individuals who have already served at least one term as an Officer.

 

Section 4 – Term of Office

The term shall be two years, beginning July 1 immediately after the election of the Officer. Officers shall not serve more than two consecutive terms in any office. Should an Officer position become vacant, the President may appoint a qualified successor to fill the rest of the term. Interim appointments do not count toward total consecutive terms. Should the Presidency become vacant, the Board of Directors shall elect a qualified successor.

 

Section 5 – Election and Removal of Officers

The Officers shall be elected at the Spring Meeting, defined as that meeting to be held between April and June of any given year, by a majority vote of the Board of Directors present and voting. An Officer may be removed by a 2/3rds majority vote of the Board of Directors.

 

ARTICLE VI: BOARD OF DIRECTORS

 

Section 1 – Members and Qualifications

The Board of Directors shall be defined as those individuals consisting of the Officers of the Club, the immediate past President, and between 5 and 15 Directors.

 

Section 2 – Duties

The duties of the Board of Directors (“Board”) shall be to manage the operation and activities of the Club in accordance with the Mission Statement, the University of Chicago Alumni Volunteer Handbook, and the University of Chicago Alumni Association’s bylaws, including but not limited to:

a)            Holding a minimum of four Board meetings per year.

b)            Coordinating a minimum of six events per year.

c)            Electing Officers and Directors to fill vacancies during the Club year.

d)            Electing additional Directors during the year as may be deemed appropriate.

e)       Creating and eliminating Officer positions

f)        Each Board member shall attend 3 board meetings per year by phone or in person

g)       Each Board member shall lead or attend at least two alumni events per year

 

Section 3 – Qualifications

a)              All Directors must be Members in Good Standing at the time of their election, and at all times during their tenure. A “Member in Good Standing” shall be those individuals who have a record of recent or prior contributions to the Club, such as attendance at Board meetings or organizing and running events.

 

Section 4 – Term of Office

The term of a Director shall be two years. Directors shall not serve more than three consecutive terms. Should a Director position become vacant, the Board may elect a qualified successor.

 

Section 5 – Election of Board Members

The Directors shall be elected at the Spring Meeting (usually held in April or May) by a majority vote of the Board of Directors present and voting.

 

ARTICLE VII: COMMITTEES

The Board of Directors may appoint committees that include members who are neither Directors nor Officers. Such committees have authority to work on behalf of the Club for those activities that have been specifically delegated to the committee by the Board of Directors.

 

ARTICLE VIII: DISTRIBUTION OF ASSETS

In the event that the Club shall cease active operation, the assets of the Club shall be distributed based upon an affirmative vote of two-thirds of the Board of Directors.

 

ARTICLE IX: FISCAL YEAR

The fiscal year of the Club shall begin on July 1 of each year.

 

ARTICLE X: ADHERENCE TO ALUMNI ASSOCIATION GUIDLINES

These bylaws shall adhere to the Alumni Association guidelines as of the date of adoption.

 

ARTICLE XI: AMENDMENTS

The bylaws may be adopted, repealed, or amended, in whole or in part, at any time, by the affirmative vote of two-thirds of the Board of Directors.

  

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